2018/6/27 16:41:00
鶴壁翻譯公司教你六招打造黃金必勝電子郵件
鶴壁翻譯公司教你六招打造黃金必勝電子郵件
Follow this simple, six-step system to ensure youre-mailsget the job done。
遵循確保你的電子郵件能完成任務(wù)的簡單六步法。
E-mails are the most common document in the business world. Unfortunately, many e-mails are so poorly written that recipients must struggle to figure out why they're reading the e-mail and whatthey're supposed to do about it。
電子郵件是商業(yè)世界里最常見的文件形式。不幸的是，很多電子郵件都寫得非常差，以至于郵件接收者必須努力搞清楚他們?yōu)槭裁丛谧x那封電子郵件以及他們應(yīng)該針對那封電子郵件的內(nèi)容做什么事情。
Here's a foolproof method to write e-mails that getthejob done。
以下是讓電子郵件完成任務(wù)的簡單且萬無一失的方法。
1. Have a specific decision in mind。
1.在心中有一個具體的決定。
The goal of an e-mail is always to get the recipient(s)tomake a decision of some kind. Otherwise, why bother writing the it? Therefore,before you write anything, ask yourself: exactly what decision do I want the recipient to make? As with all business writing, vagueness is theopposite ofuseful. The clearer the goal, the more convincing your e-mail will be。
電子郵件的目的總是讓郵件接收者做出某種決定。否則，為什么要費(fèi)勁寫電子郵件呢？因此，在你寫任何東西之前，你都要問自己：我到底想讓郵件接收者做出什么樣的決定？就所有的商業(yè)寫作而言，模糊性是實用性的對立面。你的電子郵件的目標(biāo)越清晰越有說服力。
2. Start by writing your conclusion。
2.以你的結(jié)論為開始寫電子郵件。
Your conclusion is a statement of the decision thatyouwant the recipient to make, based upon the contents of your e-mail。
你的結(jié)論是你想讓郵件接收者做出什么樣的決定的一個聲明，而這個決定要基于你的電子郵件內(nèi)容做出。
In school, they probably taught you to start with an introduction and end with an conclusion. Wrong. Nobody in the businessworldhas time to wander through the development of an idea. If you don't tell them the reason for the e-mail immediately, chances are they'll just move on. Soyoustart with your conclusion. For example, suppose your goal is get your boss to approve an in-house gym。
在學(xué)校里，他們可能教你以介紹內(nèi)容開始以結(jié)論結(jié)束。錯誤。商業(yè)世界里沒有人有時間去揣摩一個想法的發(fā)展過程。如果你不立即告訴他們你寫電子郵件的原因，他們很可能就會繼續(xù)干別的事情。所以你要以結(jié)論為開始。例如，假設(shè)你的目標(biāo)是讓你的老板同意建一個內(nèi)部的健身房。
WRONG:
Jim,
As you know, employee absenteeism isgenerally recognized as an ongoing problem with a steep financial impact, bothin our company and in other companies in our industries. Therefore, we should consider allocating money for the installation of a gym a tour headquarter facility。
錯誤的說法：
吉姆，
如你所知，員工曠工是一個公認(rèn)的持續(xù)存在的問題，而且這一問題對我們公司和我們所處行業(yè)的其它公司都有難以承受的財務(wù)影響等等。因此，我們應(yīng)該考慮撥款在我們的總部基礎(chǔ)設(shè)施中建造一個健身房。
RIGHT:
Jim,
I want you to approve the installation of an in-house gym。
正確的說法：
吉姆，
我想讓你批準(zhǔn)建立一個內(nèi)部的健身房。
3. Structure your supporting argumentinto"digestible chunks."
3.把你的支持論據(jù)組織成“容易理解的小塊”。
Once you've stated your conclusion, marshall the arguments that supportyourconclusion(i.e. the decision you want made). To make yourarguments"digestible,"break them into small "chunks," andpresenteach point with a similarformat and sentence structure。
一旦你說出了結(jié)論，就要使用能夠支持你的結(jié)論(即你想要做出的決定)的論據(jù)。要使你的論據(jù)“容易理解”，你要把它們分成小“塊”，并以相似的格式和句子結(jié)構(gòu)呈現(xiàn)每一個論據(jù)。
WRONG:
According to a recently published government report,group physical fitness is extremely important even though very few companies actually demonstrate a commitment to it! Many firms identify physical fitness as an undervalued competitive asset, but don't have a plan for improvement inthisarea, even though physical fitness is strongly linked to corporate and individual economic and personal success. I feel that if we do not address the issue of physical fitness as it enhances workplace productivity, we will beleft behind。
錯誤的做法：
根據(jù)最近發(fā)表的一項政府工作報告，團(tuán)體身體健康情況非常重要，雖然很少有公司會真正地展示出對團(tuán)體身體健康做出的承諾！很多公司確定身體健康是 一項被低估的競爭性資產(chǎn)，盡管身體健康與公司和個人的經(jīng)濟(jì)和個人成功有密切關(guān)系，但是他們在這個領(lǐng)域還沒有改進(jìn)計劃。我覺得如果我們不解決身體健康這個問題，我們將會被落下，因為它能提高工作場所的工作效率。
RIGHT:
An in-house gym will:
- Reduce absenteeism。
- Increase overall productivity。